Privacy
Policy
Your privacy is important to us. This policy explains how we collect, use, and protect your information.
Information We Collect
We collect information you provide directly to us, such as when you:
- Register for Common Ground camp
- Fill out forms on our website
- Contact us via email or phone
- Subscribe to our newsletter or SMS notifications
- Make a donation
- Participate in activities or tournaments
This may include your name, email address, mobile phone number, mailing address, emergency contact information, medical information, payment details, and other personal identifiers necessary for camp participation and communication.
SMS/MMS Communications Policy
Data Collection for SMS/MMS
When you provide your mobile phone number, we collect this information to send you:
- Camp registration confirmations and updates
- Important announcements and schedule changes
- Emergency notifications
- Activity reminders and tournament updates
- Promotional messages about future events (with your consent)
Clear Statement on Data Sharing
We will NOT share, sell, or distribute your mobile phone contact information to third parties for marketing purposes. Your phone number is used exclusively by Common Ground Camp for direct communication with you regarding our services and events.
How to Opt-Out
You can opt-out from receiving SMS/MMS messages at any time using any of these methods:
- Text "STOP" to any SMS message you receive from us
- Reply "UNSUBSCRIBE" to any message
- Email us at info@commongroundcamp.com with your opt-out request
- Call us at (440) 665-4462 to remove your number
- Update your preferences in your camp registration account
Please note that opting out may affect our ability to send you important camp-related notifications and emergency communications.
Message Frequency and Charges
Message frequency varies based on camp activities and your preferences. Standard message and data rates may apply. We recommend checking with your mobile carrier regarding any charges for receiving text messages.
How We Use Your Information
We use the information we collect to:
- Process your camp registration and manage your attendance
- Communicate with you about camp activities and updates via email, phone, and SMS
- Send you important notifications, reminders, and emergency alerts
- Ensure the safety and well-being of all participants
- Process donations and provide tax receipts
- Send you newsletters and promotional materials (with your consent)
- Improve our services and website functionality
- Coordinate activities, tournaments, and workshops
Information Sharing
We do not sell, trade, or otherwise transfer your personal information to third parties except in the following circumstances:
- With your explicit consent
- To trusted service providers who assist us in operating our website and conducting our business (these providers are contractually bound to protect your information)
- When required by law or to protect our rights and safety
- In case of emergency, to medical professionals or emergency contacts
Specifically regarding mobile phone numbers: We will never share, sell, or provide your phone number to third-party marketers or advertisers. Your contact information remains confidential and is used solely for Common Ground Camp communications.
Data Security
We implement appropriate security measures to protect your personal information, including mobile phone numbers, against unauthorized access, alteration, disclosure, or destruction. This includes secure servers, encryption of sensitive data, restricted access to personal information on a need-to-know basis, and regular security audits.
Consent and Form Submissions
When you submit forms on our website that request your phone number, you are providing consent to receive SMS/MMS communications from Common Ground Camp. This privacy policy is accessible via direct link on all forms that collect phone numbers, allowing you to review our practices before providing consent.
Cookies and Tracking
Our website may use cookies and similar tracking technologies to enhance your browsing experience. You can choose to disable cookies through your browser settings, though this may affect some website functionality.
Children's Privacy
Common Ground serves participants of various ages, including minors. We take special care to protect the privacy of children under 18. We require parental consent for registration and will only collect information necessary for camp participation and safety. For minors, parental consent is also required for SMS/MMS communications.
Your Rights
You have the right to:
- Access and review your personal information
- Request corrections to inaccurate information
- Request deletion of your personal information (subject to legal requirements)
- Opt out of marketing communications (email and SMS)
- Withdraw consent for SMS/MMS communications at any time
- Request information about how your data is being used
Third-Party Services
Our website may contain links to third-party websites or use third-party services (such as payment processors or SMS service providers). We are not responsible for the privacy practices of these external services. We encourage you to review their privacy policies. Our SMS service providers are contractually bound to protect your information and not use it for their own marketing purposes.
Changes to This Policy
We may update this privacy policy from time to time. We will notify you of any significant changes by posting the new policy on our website, updating the "Last Updated" date below, and sending notification via email or SMS if the changes affect how we handle your contact information.
Contact Us
If you have any questions about this privacy policy, our data practices, or wish to exercise your rights regarding your personal information, please contact us:
- Email: privacy@commongroundcamp.com
- General Email: info@commongroundcamp.com
- Phone: (440) 665-4462
- Address: 3201 County Rd 225, Marengo, OH 43334
- Privacy Policy URL: https://commongroundcamp.com/privacy
Last Updated: August 1, 2025